How to Write a Thank You Email (With Templates!)

- 4 minutes read

A thank you email is part of most people at some point. It doesn’t matter if you just had a job interview or just made a sale. However, many still don’t know how to do it.

Well-crafted thank you email make a great difference when it comes to getting a job, or even make your customers happier and more faithful. It shows your interest and make you seem more friendly to your recipient.



Hiring experts say at least 75% of people feel influenced by a thanks message, it should be brief (around 3-4 paragraphs) and the right timing for them is around 24h after your interview. Why is that? Because your profile will still be fresh in their minds, which will make you more memorable.

Beyond just looking more enthusiastic with your opportunity, saying thanks makes people see you with more acknowledgement.

In order to get all these advantages of a thank you email, you must send an unique message, which should reiterate points discussed during your meeting.

When you’ll start writing your thank you email, remember to have empathy and put yourself in your audience’s shoes. Always mention good points which happened during your meeting and remember them you’re thanking for something because you really want it. Your interest makes your message so much more valuable. Think about connections you have and how you can explore them.

Alright! Now that you already have some tips, it’s time to get some templates of how you can write it down. So let’s get started with a job interview thanks message:

Good morning, Michael,

Thank you very much for your time yesterday. Our conversation about the lead generation strategist position with LeadRipple.

 I was so pleased to meet you and your knowledge in this B2B area made me even more interested. I just want to say that after our meeting I am feeling very confident that I have what it takes on what concerns skills and experiences. It makes me so happy to think about the possibility of joining your team. If you'd be kind enough to follow-up with this process, that would be really great.

 In case you need any further information to help you with the hiring process, please feel free to contact me via phone or email.

 Once again, thanks! And I’m looking forward to hear from you soon.

 Best wishes,

 Jose Matos.

You can also use it to thank your customers, as you can see below:

Hi, Sarah! It’s so good to hear from you.

 I noticed you visited our website here at Hardwell, thank you so much for shopping with us! 

Our company has been growing in the last few years and the satisfaction of customers like you is our main goal here. We’re always focusing on providing the best online experience.

 If there’s anything we can do to improve our service, please let us know. 

 Thank you one more time for your support.

 Looking forward to hear from you in near future,


Also, take some time to learn how to make the most of your time in email. Check this article.

So, which tips did you enjoy most? Let us know in the comments.

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